Manage Employee Business Expenses with Expense Cards

Manage employee expenses and simplify corporate budget management with expense cards for your employees. Eliminate employee reimbursement, expense categorization, receipt collection, and more.

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Manage Employee Business Expenses

Employee reimbursement can be time consuming and frustrating. Bookeepers have to organize expenses, collect receipts, and reimburse employees for their business expenses. The other option is to use one corporate card that is shared among all employees. With Emburse, businesses can create shared cards for specific category of expenses or for corporate projects. Transactions on these cards are automatically labeled and assigned to cardholders to enforce receipt collection and categorization.

With our easy to use software, each cardholder has the ability to review all transactions on shared cards and monitor spending against the budgets on these cards in real-time.

Expense Management Software Features

  • Set spending limits
  • Set category & time restrictions
  • Transfer money instantly
  • Capture receipts immediately
  • Turn cards on/off with just one click

How To Issue Cards For Employees

With Emburse, our clients are able to order a pre-paid card for each employee or contractor using just a name and email address to enable pre-approved spending.

Benefits of Our Business Expense Management Tool

  • No need to share one corporate card
  • No need to collect personal information
  • No more overspending
  • No more employee reimbursement
  • No receipts and paperwork

Recurring Expenses

Our clients use Emburse to allocate budgets for recurring expenses. Shared cards may be created for recurring advertising or subscription software expenses. Virtual cards may be created to enforce monthly budgets for meals and perks.

Remote Employees

Emburse offers virtual cards that may be assigned to remote employees to enable online purchases. Virtual cards are securely shared and are usable immediately after card creation.

Case Study

Replenish manufactures self-cleaning blenders that prepare smoothies and snacks.

Challenge

Replenish runs two distinct lines of business, one for smoothie deliveries and one for smoothie machine manufacturing. Replenish wanted to keep expenses between these two lines of business cleanly separated.

Solution

Replenish uses virtual cards to act as folders for transactions with distinct cards for categories like "packaging" and "fuel expenses". Emburse helps automate transaction reconciliation and provides shared budgets between team members while still enabling personal accountability.

Card Assignments

Assign cards using just a name and an email address. Require receipts after every purchase.

Virtual or Physical Cards

Order physical cards or create virtual cards which can immediately be used for online purchases.

Enforce Expense Policies

Enforce granular spending restrictions on each card for specific vendors, events, or employees.

Virtual Cards

Virtual card numbers are available immediately and can be used for online or in-store purchases.

Shared Cards

Security share a card with multiple people to enforce group budgets.

Require Receipts

Enforce expense policies by requiring receipts after every purchase or after purchases over $75.

Review Transactions in Real-time

Review transactions in real-time and filter purchases by date, category, or card.

Simplify Bookkeeping

Export expenses to QuickBooks or download bank statements in .CSV, .OFX, or .PDF format.