Challenge
Stearns County’s spend optimization journey began with a paper-based system that required extensive manual input. After upgrading to a SharePoint-based system, they started to see the benefits of basic automation. Yet the solution was limited in reporting, lacked mobile capabilities, and required manual audit. In fact, the AP team spent approximately 40 hours per week manually reviewing expense reports.
With automation, user experience, and analytics top-of-mind, Stearns County issued an RFP. They selected Emburse’s enterprise expense solution to take spend management to the next level.
Emburse Solution
As a government agency, Stearns County has many unique expense reimbursement policies and requirements. Emburse configured the solution to meet these needs. Custom-built rules automatically enforce compliance, which reduced expense report processing time by more than half.
Mobile features enable employees to quickly and easily submit expense reports from the field, and managers can approve directly via email resulting in faster reimbursements.
As they continue their path toward optimal spend management, Stearns County looks forward to adding additional Emburse solutions, as well as utilizing Emburse Analytics to drive business decisions more strategically.
A huge upside of selecting Emburse is that they offer a suite of spend management tools, so as we advance as an organization, we can easily add more Emburse solutions to help support our digital transformation.”
Result
Download the full success story for more details about Stearns County’s spend optimization journey, including the benefits they’ve experienced with Emburse:
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Reduced expense report processing time by 50%+
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Automated processes, resulting in faster reimbursements
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Enabled employees with easy-to-use mobile features
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Configured the system to address unique government industry requirements
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Built custom rules to increase spend control and reduce risk