The Problem: Expense Management Shouldn’t Be This Hard
If you’re still using outdated expense processes like spreadsheets, you probably deal with:
- Employees waiting until the end of the month to submit expense reports
- Manually having to check every transaction against company policy
- Chasing employees for missing receipts
- Employees paying for company expenses out of pocket and waiting weeks to be reimbursed
- A lack of real-time visibility into spend
Sound familiar? Ditch those spreadsheets. Better solutions are available.
The Solution: Modernise Your Expense Management System
Here’s what makes Emburse Spend different:
1. Keep Your Existing Corporate Card
Are you already using a corporate card programme that you love? Perhaps you like the perks or have a long-standing relationship with a bank that knows your business well. Great. Emburse Spend works with the cards you already have, so there’s no need to switch card programmes or disrupt your workflow.
Instead, it enhances your current card programme by:
- Automatically reconciling card transactions by prompting employees to submit receipts when they spend and automatically matching those receipts
- Enhancing visibility with a single dashboard to view your card programme and transactions
- Giving you greater control over your current card programme, including issuing virtual cards with built-in rules
The result? Fewer headaches for your finance team and a better experience for employees.
2. Transaction-Based Expense Submission and Approval
Why wait until the month-end to bundle expenses together in a report?
Imagine an employee submitting an expense report at the end of the month with transactions that include a flight for an upcoming conference, office supplies, a software subscription, and a client dinner.
This forces the employee to spend time collecting receipts from the past 30 days, reviewing credit card transaction history at the end of the month, and waiting for approval. It also adds to the workload for everyone required to approve expenses and address policy compliance.
If one item is out of policy or missing, the entire expense report has to be resubmitted—extending the review, approval, and reconciliation. It’s a vicious cycle.
Instead, with Emburse Spend, each transaction is treated individually. That means:
- Flights only need to be approved by the travel manager
- Office supplies are approved by the operations manager
- Subscriptions are auto-approved if they are less than $30 and pre-budgeted
This means team members can review expense reports 80% faster than with traditional expense reports. With Emburse Spend, employees can:
- Submit receipts instantly through the mobile app or email
- Get real-time approvals instead of waiting weeks for sign-offs
- Receive faster reimbursements because delays frustrate everyone
It’s an expense process that actually works in the moment—not just after the fact.
3. No More Manual Policy Enforcement
Tired of manually checking every expense for compliance? Emburse Spend does it for you.
- Automatically enforce policies when expenses are submitted by flagging or blocking submission based on your company’s rules.
- Auto-approve compliant expenses, so only exceptions need a manual review. For example, expenses of less than $25 by managers are auto-approved.
It’s like having an always-on finance assistant keeping everything in check.
4. Seamless Integration with Your Existing Systems
Emburse Spend doesn’t just work with your corporate cards—it also connects with the tools you already use to make accounting easier, such as:
- QuickBooks
- NetSuite
- Sage Intacct
- Xero
No need for complicated workarounds or manual data entry. Everything flows together seamlessly.
Built for SMBs—Fast, Simple, and No Consultants Required
Unlike enterprise expense systems that require weeks of setup and many consultants, Emburse Spend is designed for small and medium-sized enterprises (SMEs).
- Set up in as little as one week with a simple step-by-step guide
- No IT team needed—it’s easy enough for anyone to implement
- Support when you need it through weekly webinars and dedicated expert
It’s a system that works for you.
Take Control of Your Business Spending—Without Switching Cards
If you’re tired of clunky, outdated expense processes but don’t want to abandon your current corporate card programme, Emburse Spend is the answer.
- Keep your corporate cards
- Eliminate manual expense tracking
- Get real-time visibility and control
- Save time and reduce errors
It’s time to upgrade your expense management without the hassle of switching cards. Try Emburse Spend free for 30 days. Get started today.