Emburse Spend
Real-time control for your spend
Control business expenses as they happen, without changing the cards your team already uses.
Emburse Spend is the all-in-one spend management platform built for SMBs to manage card spend, reimbursements, receipts, and approvals with greater visibility and less manual work.
Less chasing. More control.
Don’t wait until the statement arrives to find out where the money went.
Emburse Spend plugs into your existing cards and accounting workflow, giving finance a real-time control layer for card spend, reimbursements, subscriptions, and more.
Built to get finance moving faster
Employees submit receipts and expenses as purchases happen.
Each expense is checked against your rules before it creates more work for finance.
Finance gets real-time visibility into spend as it happens, not weeks later when expense reports are submitted.
5x
Faster month-end close
50%
Faster GL coding
As little as 1 week
To go live
What finance teams say about Emburse Spend
“Emburse Spend helps me save time by spreading out the duties of approving and managing expenses over the month instead of all at once.
”
Matt Horn
at YayPay
“I like that Emburse Spend has rethought what an expense management experience should look like instead of just digitizing the old paper process. The automation is useful and the ability to segment multiple corporate cards to be assigned to different user accounts is fantastic.
”
Drew J
Sr. Manager, Finance & Operations at G2 Crowd
“As an administrator, Emburse Spend has allowed us to see where frivolous expenses are occurring and manage our day-to-day spending better.
”
Beth P
Sr. Accountant at G2 Crowd
Expense management that works with the way you already spend
Emburse Spend helps you control company spend without changing your setup.
Bring your own cards
Connect your existing cards to Emburse Spend and bring card transactions, receipts, and expense details together in one place. Finance gets earlier visibility into card spend and can stay ahead of reconciliation instead of waiting until month-end.
Automatically match receipts to card transactions and keep missing documentation visible, all without changing the cards your business already uses.
Power your favourite tools
Connect Emburse Spend directly to QuickBooks, NetSuite, Sage Intacct, and Xero with native integrations or use customisable exports for other accounting systems.
Automatically sync receipts from Amazon Business and Uber, and connect with Salesforce and Slack so expense data flows through the tools your team already uses.
Let AI help you catch exceptions
Emburse Assurance adds an AI-powered compliance layer that helps guide employees as they submit expenses, identify missing information, surface unusual or potentially risky spend, and explain why an expense may require additional review.
Get up and running fast.
Emburse Spend is designed for growing businesses to get up and running in as little as one week.
Stay in control of employee spend as your business grows
AI-powered receipt capture
Employees capture receipts in the mobile app, upload them on the web, or forward them by email. Emburse AI extracts the details and matches receipts to transactions.
Automated expense policies
Require receipts, route approvals, and flag or block expenses based on your rules.
Card reconciliation
Connect card transactions with receipts, coding, and employee explanations to keep reconciliation moving.
Employee reimbursements
Manage employee paid expenses, kilometre mileage, and one off purchases in the same workflow as card spend.
Real-time reporting
Monitor expenses by employee, project, client, department, location, category, cost centre, or any custom field.
Expense reporting, without the month-end pile-up.
Emburse Spend manages your expenses the way spending actually happens: as a flow of transactions from multiple sources throughout the month. By eliminating the need to assemble batched expense reports, it makes expenses easier to submit, analyse, and control.
Batched reporting
Expenses pile up. Headaches follow.
- Employees and finance process a flood of receipts all at once
- Approvers review expense reports without context, long after policy violations have occurred
- No real-time visibility into spend
Real-time expense reporting
Expenses are captured as they happen.
- Receipts are captured at the point of spend
- Each expense routes to the right approver. Policy violations are flagged or blocked before submission, depending on your rules
- Finance maintains a real-time view of spend all month long
Emburse Spend FAQs
Emburse Spend is real-time expense management software for small and growing Australian businesses. It helps finance teams manage corporate card expenses, employee reimbursements, receipts, approvals, expense policies, accounting sync, Australian taxes, kilometre mileage, and reporting in one connected workflow.
Rather than waiting for completed expense reports at the end of the month, finance teams can monitor submitted expenses, missing documentation, and card activity throughout the month.
The result is greater visibility into spend throughout the month and a month-end close that is up to 5x faster.
Yes. Emburse Spend is expense management software that supports expense submission, policy enforcement, approvals, reconciliation, and reporting, but processes expenses individually rather than waiting for a completed batch report.
Traditional expense reporting tools are retrospective. Employees batch their receipts into reports, approvers review them weeks after the spend has already occurred, and finance is left reconciling everything at month-end.
Emburse Spend works differently. It treats each expense as its own event and applies policies as employees submit expenses rather than waiting until the end of the month. Employees receive policy guidance during submission, helping reduce non-compliant expenses and the back-and-forth required to correct them.
So while the approach is different, Emburse Spend provides the core capabilities finance teams expect from expense reporting software.
No. Emburse Spend works with supported corporate card programs, helping you bring card transactions, receipts, coding, and approvals into one expense workflow without requiring you to replace your existing card relationship.
Yes. Emburse Spend helps finance teams stay ahead of credit card reconciliation by bringing card feeds and receipts together, automatically matching receipts to transactions, and keeping expense details organised before statement review.
This allows reconciliation work to happen throughout the month and helps reduce the number of unresolved transactions at close.
Emburse Spend is designed for small and growing businesses to set up using a built-in onboarding wizard and free live training webinars. Most teams can go live in as little as a week without a lengthy professional services engagement. If you want additional support or have a more complex setup, Guided Implementation is available to support 1:1.
Implementation time may vary for organisations with more complex accounting, approval, or data requirements.
Emburse Spend integrates with Xero, NetSuite, Sage Intacct, and QuickBooks Online. For other accounting workflows, you can use custom CSV exports or automate file delivery via SFTP.
It also connects with business tools like Salesforce and Slack, and can automatically pull in receipts from tools like Amazon Business and Uber.
Approved expense data can be synced to your accounting system throughout the month, helping reduce manual work and keep your financial records up to date.
It means finance teams can manage expenses throughout the month instead of waiting until month-end.
Employees can capture receipts and submit expenses as spending happens or transactions post; policies are applied during submission, and approvals can happen continuously throughout the month.
Finance teams get an up-to-date view of submitted expenses, card activity, reimbursements, and recurring spend so they can identify missing information, policy issues, and reconciliation needs earlier.
Emburse Spend is designed for growing organisations with lean finance teams that want to simplify corporate card expenses, employee reimbursements, receipt collection, approvals, and reconciliation.
It is a particularly strong fit when:
- A lean finance team manages most expense activity
- You want to keep your existing supported corporate card program
- Employees need a more streamlined way to submit receipts and expenses, especially while on the go
- Finance wants to reduce receipt chasing and month end reconciliation
- Your policies use straightforward warnings, requirements, and approval workflows
- You use a supported accounting platform or need journal entry export
Organisations with complex billable project resourcing, matter based workflows, grant accounting, complex international tax requirements, multilingual requirements, or highly customised global governance may be better served by another Emburse solution, including Emburse Professional or Emburse Enterprise.
Emburse Spend starts at A$320 per month for up to 20 active users. Contact our team for more details.