Reimbursements

Manage employee reimbursements without slowing finance down

Employees submit out of pocket expenses as they happen. Emburse Spend applies your policies and approval workflows, helping finance review, approve, and prepare reimbursements.

ACH reimbursement support is coming soon to Australia.

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A person holding a smartphone receives a notification that reads, "Your expense has been approved."

Approve reimbursements faster

Review and approve employee expenses individually without waiting for an entire expense report or payroll cycle.

Includes

  • Policy checks
  • Receipt capture
  • Mileage tracking
  • Accounting sync
A smartphone displays a scanned Ampol gas station receipt, with pop-ups indicating the expense has been submitted and then reimbursed to David Karl for $117.98.
A smartphone scans a receipt, automatically extracting details like hotel name, date, and total amount to populate a new expense form.

Reduce corrections and reimbursement delays

Reduce back-and-forth and speed up approvals by automatically applying policy rules and prompting employees to resolve issues before submitting expenses for approval.

Manage approvals and accounting together

Approve employee expenses and sync completed expense data to your accounting system so finance can manage reimbursement records and reconciliation without relying on separate spreadsheets or manual handoffs.

Pay employees back faster without adding work for finance

Move out-of-pocket expenses from submission to approval and accounting in one connected workflow.

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Frequently asked questions

Employees can submit out-of-pocket expenses with the required receipt and business details, while Emburse Spend applies your company’s policies and approval rules.

Once an expense receives final approval, finance can use the approved reimbursement data in its existing payment process. Emburse Spend also keeps a record of the approved expense and makes the completed data available for your accounting workflow through supported accounting integrations or export options.

ACH reimbursement support is coming soon to Australia. Speak with our team to express your interest and join the waitlist for updates on availability.

Emburse Spend allows reimbursable expenses to be submitted and approved individually, so employees do not need to wait for an entire expense report to be completed before finance can review them.

Actual payment timing depends on your organisation’s existing reimbursement payment process. ACH reimbursement support in Emburse Spend is coming soon to Australia.

Finance teams can track reimbursable expenses through submission and approval in Emburse Spend, including which expenses still require action and which have completed the approval process.

Direct payment status tracking will become relevant when ACH reimbursement support becomes available in Australia.

No. Emburse Spend does not currently execute employee reimbursement payments through payroll or ACH in Australia.

Finance teams can use Emburse Spend to capture, review, approve, and account for reimbursable expenses, then complete payment through their existing reimbursement process.

ACH reimbursement support is coming soon to Australia.

Yes. Emburse Spend integrates with supported accounting systems including QuickBooks Online, Xero, NetSuite, and Sage Intacct. For other accounting workflows, you can use custom CSV exports or automate file delivery via SFTP.

Approved reimbursement data can be synced or exported with the associated coding and available supporting documentation, helping finance reduce manual data entry and keep accounting records up to date.

ACH reimbursement support is coming soon to Australia.

Once available, eligible businesses will be able to reimburse employees directly through Emburse Spend.

Speak with our team to express your interest and join the waitlist for updates on availability.