Emburse Glossary

Replaces cumbersome tasks —such as manual check printing—that eat up productivity with automated processes that improve accuracy and efficiency.

Bring your own device or BYOD. For example, "My company has a BYOD policy. I buy the phone or laptop I want, and my company provides the software I need to work."

Pre-trip planning can be a frustrating excursion through apps and websites—or it can be effortless with a single app. The right business trip planning solution helps you stay on policy and use the vendors preferred by the organization.

Large companies, sometimes known as “enterprises,” typically comprise more than 2,500 global employees.

For Emburse, a mid-size corporation would have between 75 and 2,500 employees.

We consider a growing company from zero to 75 employees to fall under the “small company” category.

Historically, this was a physical card that required credit from a financial institution and incurred interest on purchases. Company cards have evolved to use company funding and can now be generated as virtual cards, single-use cards, or traditional, physical cards.

Instead of multiple, disconnected sources of information (aka “silos”), data visibility provides real-time access to accurate information, no matter how or where it’s accessed.

People who grew up with digital technology woven throughout their daily lives and are comfortable with it.

Replacing manual tasks and outdated, human-intensive processes with automation and other digital solutions to vastly improve efficiency and accuracy.

A flexible and scalable approach to teamwork that uses technology to render each person's physical location irrelevant.

A highly configurable set of rules that can automatically adapt to user-specified business events.

Enterprise resource planning, or ERP, refers to a class of business management software that integrates the management of business processes, sometimes in real time. Many organizations have an ERP solution into which all their finance and HR solutions feed.

The solutions used by organizations to process, pay, and audit employee-initiated expenses. Expenses can be divided into individual spend, team spend, and centralized spend.

Using intelligent automation, approvals don’t cause bottlenecks or get lost in someone’s inbox. You set the policies and rules that allow a comfortable percentage of approvals to be automatically processed.

The ability for software to read, understand, and accurately categorize line items of a hotel guest’s folio, then break them out into individual line items for an expense report.

A philosophy that can be applied to any type of design, including software and technology tools, that prioritizes improving and streamlining the human experience during interactions.

By applying advanced technology to streamline processes, Emburse frees staff from cumbersome, painful tasks and workflows. This frees employees to focus on what really matters: their families, communities, and more rewarding work.

Connecting and linking systems across your technical landscape via pre-built connectors or APIs. This helps your systems of record, such as ERP, PNR, TMC, and more (Zapier, Zenefits, Quickbooks, Slack, Salesforce, Microsoft Dynamics), work better together.

Controls that leverage technology and data to automate phases of compliance from design to operation to monitoring and testing—all to reduce human interaction.

Commonly referred to as ISO 27001, achieving this information security standard rating highlights an organization’s commitment to following international information security best practices.

Modern finance uses integrated systems, high levels of automation, and quality analytics to help organizations make fact-based decisions.

Optical character recognition (OCR) captures text from an image.

P-cards refers to a purchasing card employees use to purchase goods and services for their organization.

A traditional debit or credit card format; plastic or metal cards that can be lost or stolen and need to be sent physically through the mail and carried by the employee. More organizations are favoring virtual instead. Virtual cards can be kept in the digital wallet on your phone or watch. They can be created or deleted instantly and delivered via digital formats. Virtual cards are more secure and convenient and can be configured with granular rules to keep spending in check and maintain compliance.

Risks that can reduce a firm’s financial resources and damage customer trust by eroding confidence in the organization’s financial system.

Organizations across every industry are expected to comply with local or national regulations. Manual compliance efforts are too slow, especially for organizations with a global footprint.

An application programming interface (API) is a standardized set of rules defining how applications or devices can connect and communicate. Software that uses REST APIs is easier to connect to existing and new systems.

A centralized vendor payment solution organizations use to improve efficiency and capture savings.

Instead of organizing paper receipts, snap-and-send allows users to capture the image of receipt using a mobile device and have that digital receipt automatically placed into the correct spend category for the correct project or trip.

Centralized procurement refers to any purchase made by the procurement or purchasing team. Generally, a purchasing manager heads the department.

These are the expenses employees would claim on paper expense reports using legacy systems. Now, employee spend can be automatically tracked. Examples of common employee spend include coffee, airfare, and parking.

Expenses that are usually department-specific, including expenditures such as team lunches and departmental subscriptions.

A reactive approach that focuses on applying controls to organizational spending.

Transforms and unifies organizational spend with accuracy, transparency, and visibility, improving resilience and reducing costs. Includes automation of manual processes, more effective tracking, and enforcements of spend policies. It provides the ability to more effectively analyze data and make smarter spend decisions.

Requires that all expenses, including meals and gifts, must designate the recipient. Requires that healthcare expenses are associated with a specific practitioner. For example, the Sunshine Act requires that pharmaceutical sales reps who provide gifts, meals, and other payments to doctors and other healthcare professionals report this to the government to help prevent bribery.

Information that is kept up-to-date regardless of how or where it's accessed and stored.

Audit verification performed by AI and machine learning and supported by impartial human experts.

T&E originally referred to “travel and entertainment,” it now stands for “travel and expense,” referring to the overall process and set of solutions used for booking and expensing corporate travel. Modern T&E helps make business travel easier and more financially transparent.

Refers to a software architecture upon which multiple solutions can be built. Platform-run processes are connected in real-time and are more efficient and accurate than processes built from smaller, separate solutions over time.

Value-added tax (VAT) is levied on the price of a product or service at each stage of production, distribution, or sale to the end consumer. Organizations can reclaim VAT spent on overseas business trips using Emburse and one of our partners’ solutions.

A credit card number without the need of a physical card. Emburse virtual corporate cards can be created to include spending rules, approved vendors, and other spend controls. They live on an employees’ phone, smart watch, tablet, or laptop.

Provides the same experience across devices and helps boost company security by avoiding on-device storage of company data. Employees can access web apps via any web-enabled device by visiting a website and logging in.