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Emburse is for consulting firms

Consulting firms around the globe need mobile expense management, AP automation, and payment solutions for their road-weary consultants. These solutions should almost write themselves as charges are being incurred – and – be smart enough to include client-billable and non-client-billable expenses on the same reports and invoices.

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Expense reporting software solutions for consultancies

Mobile expense management was practically made for consultants. They devote so much time traveling to assist customers, and are often embedded at the customer’s site for months. They need special considerations for per diems, laundry, and entertainment on their assignments. And, they shouldn’t have to worry about expense reimbursement times given the level of travel- and work-related stress they’re already under.

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Solutions purpose-built for consultancies

We know the reality of your industry. Your top people will manage multiple projects. You might relocate a small team to run a critical project. You might even send members overseas to work on a high profile project. Or your best business development people might travel to two or three different prospects every week. Having flexible software that can easily allocate charges to multiple projects is a requirement.

Emburse expense reports can include charges whether it’s all for one client, different expenses for different projects, or even a single expense line item split amongst multiple projects (think airfare to visit two job sites in the same city). And we make multiple allocations intuitive for the end-user by handling everything behind the scenes with completely configurable business rules.

Consultants might travel to two or three different clients every week – or be relocated on-site with just one client for several months. Having flexible expense management solutions that can easily allocate charges to multiple projects is a requirement. Emburse expense reports can include charges whether it’s all for one client, different expenses for different clients, or even a single expense line item split amongst multiple clients (think airfare to visit two clients in the same city). 

Being able to include client-billable and non-client-billable charges on the same report helps speed submissions because it’s completely intuitive for users and approvals since line items may be routed for approval individually.  This means that client-billable charges may be approved ASAP – crucial for timely client billing - even while non-billable expenses are routed separately. And, users don’t need a PhD in General Ledger or client project codes to properly map expenses – all that is done behind the scenes with Emburse’s business rules engine.

The life of a consultant on the road can be summed up by one image: the battery life icon on their mobile devices. They are constantly switching back and forth between devices and need an expense app that moves with them. And, they can’t be caught off-guard with device-specific apps that need to be updated – they need a web application that looks and functions the same on every device, all the time. After all, they can’t afford to lose any work shuffling back and forth between devices. Let’s be honest, too, firms need the extra security knowing that if a cell phone or tablet is lost, company and personal banking details can’t be accessed through the app.

With consultancies serving customers around the globe, they need a global expense management solution that travels with them, no matter how many borders they cross, currencies they convert, or languages they speak. Emburse includes access to both statutory rates in specific regions, plus the ability to select other third-party rates such as the Mercer values. The traveler is presented with a simple per diem wizard that will track the location, dates and time of the trip to ensure the correct rates and tax amounts are applied. Our country / jurisdiction baselines also include specific expense types for personal vehicle reimbursement, per diem, and fringe benefit tax, as examples.

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