The smart way to manage corporate travel booking

Corporate travel booking refers to the process of arranging and managing travel arrangements for employees on business trips, including flight and hotel booking, transportation, and other travel-related services.

Corporate travel bookings can be arranged by various individuals or entities within a company, depending on the size and structure of the organization. In some cases, designated travel managers or administrative staff handle the booking process. In other cases, corporate travelers may book their own travel through a designated corporate travel booking platform or agency.

Corporate travel typically involves establishing travel policies and guidelines that employees must follow when booking and expensing business trips. These policies may include preferred vendors, spending limits, and approval processes. Corporate travelers usually book their travel through approved channels, such as a corporate travel booking platform or agency, and submit expense reports for reimbursement.

Using a corporate travel booking platform offers several benefits, including streamlined booking processes, automated policy compliance, access to negotiated rates, and improved visibility into travel spending. These platforms can help companies save time, reduce costs, and enhance the traveler experience.

Whether travelers can earn personal loyalty points through corporate bookings depends on the company’s travel policy and the agreements with travel providers. Some companies allow corporate travelers to earn personal loyalty points, while others may have restrictions or require points to be used for future business travel.

Policies for changing or canceling a booked business trip vary depending on the company and the specific travel arrangements. It’s essential to familiarize yourself with your company’s travel policy and any applicable cancellation fees or restrictions imposed by travel providers.

You can track your travel expenses effectively by using travel management tools or apps that allow you to capture receipts, categorize expenses, and generate reports. Emburse’s corporate travel booking solution offers integrated expense management features so you can track and manage your expenses in real time.

In case of an emergency while traveling for business, contact your company’s travel manager or designated emergency contact immediately. Emburse makes this easy by providing mobile solutions that allow you to access important travel documents, emergency contact information, and any necessary insurance details.

With Emburse, you can expect comprehensive support throughout your corporate travel journey. Our dedicated support team is readily available to assist with emergencies, troubleshooting, or any urgent situations 24/7.

Compliance is essential when booking travel for employees to ensure adherence to company policies, reduce the risk of fraud and out-of-policy spending, and maintain accurate financial records. Compliance also helps to ensure the safety and well-being of corporate travelers while on the go.