Emburse Spend FAQs

All the answers to the most frequently asked questions about Emburse Spend. 

Emburse Spend is a card-based purchasing solution that empowers your organization with real-time visibility and proactive control over spend. Budget managers can approve spend before it happens, issue virtual and physical Emburse Cards, and enforce policies at the point of sale. The auto-reconciliation feature eliminates burdensome, manual expense report activities for employees.

See Emburse Spend in action.

Emburse Spend is designed to significantly improve the experience of both budget managers and employees purchasing on behalf of the company across many categories of spend. Examples include:

  • Non-PO related spend: Emburse Spend is the perfect option for low dollar/high volume spend that doesn’t require a purchase order. Avoid the need to process invoices through Accounts Payable by issuing a virtual or physical card at the point of purchase.
  • Recurring spend: Easily manage subscriptions, advertising costs, periodic services, and even inventory with a single approval. Issue virtual cards to support recurring spend on the frequency and amount desired. Set it and forget it.
  • Infrequent spend: Not everyone in an organization needs or has use for a corporate card on a regular basis. Emburse Spend will support infrequent spending with a flexible, easy to manage virtual or physical card that provides insight and control to finance teams. Receipts auto-reconcile, removing friction from typical corporate card reconciliation processes.

A verifiable business and business banking information are required to use Emburse Spend. This information includes a legal business name, Employer Identification Number (EIN), physical company address, and a legal status of Inc., LLC, or Partnership.

Only organizations incorporated within the U.S. may register for an Emburse Spend account. In addition, the primary account owner must be a resident of the United States with a Social Security number and a verifiable physical U.S. street address (no P.O. Boxes). We do not offer Emburse Spend accounts to residents of Puerto Rico, Guam, the U.S. Virgin Islands, American Samoa, and other U.S. territories.

Once your account is created, Emburse will verify this information. The verification process can take several business days to complete.

Like most card programs, we receive a small percentage from every transaction that uses Emburse Cards. This allows us to provide the core features of Emburse Spend for free while improving the solution continuously. There are some additional features which require a monthly cost.

Yes. Emburse Spend supports ACH reimbursements.

Yes. You can connect most major card program feeds to Emburse Spend. This will help you see full spend visibility across your Emburse Cards and other corporate card programs. 

Yes. Emburse Spend connects to Oracle Netsuite, Sage Intacct, Xero, and QuickBooks. You can also pull data into most other major ERPs via our custom export tool.

Yes. Emburse Spend supports SAML-based SSO or admin-controlled two-factor authentication.

Great news! Emburse Cards have no annual fees, and no fees for domestic transactions in the United States. Your organization can create as many virtual and physical cards as you need for an unlimited number of users.

Emburse Cards can be limited by total or periodic card budget, transaction amount, time, and merchant categories.

Emburse Cards are Commercial Mastercard cards and do not require a personal guarantee.

It depends on how you want to use your cards. Virtual cards work great for online transactions and can be used with Apple Pay or Google Pay, which may cover more than 90% of your transactions. However, some vendors like restaurants and hotels still require physical cards.

Virtual corporate credit cards are the perfect choice for most categories of business spend, including software, subscriptions, training, and conference fees. 

Yes, virtual cards are real credit cards. They work exactly the same as your plastic cards, minus being a physical object you can hold. These cards can be loaded into both Apple Pay and Google Pay.

It takes only a few seconds to create both virtual and physical cards. Virtual cards are available immediately, and physical cards arrive in 5-7 business days.

No, Emburse Cards are protected from being used at ATMs.

Some features of Emburse Spend require a subscription cost, based on the total number of employees in your organization. There is never a fee for creating Emburse Cards, and you can issue as many virtual and physical cards as you need.

Support is available to both administrators and end users, Monday through Friday, 9 a.m. to 5 p.m. Eastern Time.